OFFICIAL AND UNOFFICIAL WITHDRAWALS
- Official withdrawal is the date the student officially notified the school that s/he would withdraw through written signature or online withdrawal.
- Unofficial withdrawal (non-attendance taking institutions) is the date the school became aware the student ceased attendance.
WITHDRAWAL FROM COURSES
Before two-thirds of the semester, a student who withdraws from any course(s) must obtain a withdrawal form from the Registrar’s office, and return the completed form to the Registrar’s office. Students can also withdraw on-line prior to two-thirds of the semester through their myCommNet account. Grades for courses from which a student withdraws during the first two-thirds of the semester will be recorded as “W” at the end of the semester.
After two-thirds of the semester, a student who wishes to withdraw from a course(s) must obtain an Instructor Approval Course Withdrawal Form from the Registrar’s office. This form must be approved and signed by the instructor and returned to the Registrar’s office for processing by the last day of final exams. If the withdrawal is approved, a “W” will be recorded on the student’s transcript. If a student stops attending and fails to withdraw officially from a course, a grade of “F,” “N,” or “UF” may be recorded on the student’s transcript. In all cases of withdrawal, a “W” does not affect the student’s grade-point average.
WITHDRAWAL FROM THE COLLEGE
A student who withdraws from the college must complete a withdrawal form at the Registrar’s office. Failure to officially withdraw in writing from the college may result in failing grades for uncompleted courses and might result in probation or suspension status.
The “UF” is an administrative transcript notation or grade used by the faculty for students considered to have no basis for a grade due to non-attendance.
Students who are registered for courses and are not attending are ineligible to receive financial aid funds. NVCC works closely with the Academic Affairs and Continuing Education divisions, who collect information directly from instructors of students who are in non-attendance status for their classes to ensure no aid is disbursed. The Financial Aid office understands the federal requirement to identify students who fail to attend classes. Faculty receives a written request to collect and report information of students who do not attend their classes.
The Financial Aid office staff cancels the aid for the students included on these lists. If there is a change in the attendance and the student continues to attend class, the student is asked to bring proof of attendance for all classes registered. A deadline is given to the student to submit proof of attendance.
Acceptable proof of attendance includes a notification from the professor that the student is attending, a recently graded paper/assignment from student’s class, or our in-office Verification of Attendance form completed with the professor’s signature. Proof of attendance is required from all professors in each class the student is registered. If proof of attendance is submitted, then the student’s financial aid is reinstated. If there is no contact from the student, the student is charged for the class they failed to attend and is not granted financial aid for that class.
After the semester grades are posted, the Financial Aid office will review and take into account any passing grades the student may have earned and reinstate the disbursable aid.