Need to request data? Click to Send us your request
The OIR collects, analyzes and maintains data to support the planning, assessment, and decision-making activities of the College community. If you are a member of our community and in need of our help, please provide as much detail as possible when you place your IT HelpDesk request. If you have any questions, see our frequently asked questions first for more information.
Specifically, we need to know:
Requests for data or research assistance are processed by the director of institutional research in consultation with College administrators. Please allow a minimum of two weeks for processing. On a case-by-case basis, a determination will be made about the feasibility and appropriateness of requests. Once accepted, data requests and research projects are prioritized in accordance with the College's Strategic Plan. Placing requests early will help with prioritization.
Submit your request via the IR HelpDesk.
Please allow a minimum of two weeks for processing. You will receive an e-mail confirming that your IT HelpDesk request has been received. Confidential information is provided in response to special requests. Disclosure of this information to unauthorized parties violates the Family Educational Rights and Privacy Act (FERPA).When provided with confidential information, it is expected that you will:
Based upon requests received in the past, OIR regularly publishes the following data to our website:
For other types of requests, the following data is available from our office:
In support of program reviews and advising: contact information is routinely provided to Division Directors and the CAPPS office, on or about the 4th week of the semester. For other forms of outreach, contact information may be produced on an ad hoc basis
Typically, consistent with our federal reporting requirements, we produce reports using Fall semester “frozen” data. Although data is available, spring is not a standard reporting period.
Please use the Office of Institutional Research Help Desk for all data requests.
Once OIR receives your Help Desk request, we will contact you by email if additional information is needed. We make every attempt to complete requests within time frames indicated on the request; however, data availability and mandated reporting may cause a delay.
Please indicate the purpose for which the data will be used, what type of data will be needed, and a due date for the data. Typical types of data requested include specific demographic data (gender, race, high school) and academic data (student’s major, gpa). Additionally, required Help Desk fields include your name, telephone number, email address and your division/unit.
For contact information: Your division director may have this information.
For program reviews: OIR has on file the most current template and can assist with required data.
For program accreditation: Although OIR produces much of the data that is needed by most accreditors, it is helpful for our office to have a copy of the accreditor’s requirements.
We ask that you initiate your request by submitting a Help Desk request. OIR will then contact you to coordinate specifics.
IPEDS definition of retention rate:
“A measure of the rate at which students persist in their educational program at an institution, expressed as a percentage. The percentage of first-time degree/certificate-seeking students from the previous fall who either re-enrolled or successfully completed their program by the current fall.”
IPEDS definition of graduation rate:
“Data are collected on the number of students entering the institution as full-time, first-time, degree/certificate-seeking undergraduate students in a particular year (cohort), by race/ethnicity and gender; the number completing their program within 150 percent of normal time to completion.
Additional definitions can be found via the IPEDS Glossary.
Colleges and universities throughout the United States report data to the federal government’s National Center for Education Statistics (NCES) using the Integrated Postsecondary Education Data System (IPEDS). To promote consistency in reporting, colleges and universities freeze or lock their data on or about the third week of the fall and spring semesters. This provides a snap shot of student enrollments at a specific point in time.
Although daily changes are made to the Banner record keeping system both before and after the freeze, as students enroll and change courses: NVCC and all the colleges in the ConnSCU system provide this “frozen data” for the purposes of reporting. The snapshot taken at the “freeze” provides a census for the student population throughout the nation and is therefore referred to as the “census date.” The fall semester is most commonly used for federal reporting.
To maintain consistency with NVCC’s federal reporting, with few exceptions - OIR has a policy to use this frozen census data from the Fall semester for all requests.
The Office of Institutional Research maintains a Survey Monkey account for use by NVCC faculty and staff. For more information about utilizing Survey Monkey for institutional purposes, please contact OIR by email: NV-IROffice@nvcc.commnet.edu.
Kinney Hall, Room K709.